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Privacy Notice
 

National Operatic &
Dramatic Association
Society Membership
No. 00033092

Contact:   info@regisplayers.com  
tel: 01243 587825

 

PRIVACY NOTICE

The Regis Players wish at all times to respect the privacy of those with whom we come into contact and will only publish details or photographs of our cast, members and friends with their explicit permission. At the same time, we request that anyone wanting to reuse or disseminate any material found on our site should first obtain written permission from one of the officers of the Society whose contact details are available in the Contact section of the website.

GDPR (General Data Protection Regulation with effect from 25th May 2018)

1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Personal data is primarily name and address, landline and/or mobile numbers, email address, subscription details past shows of the society that the person has contributed to.

2. Who are we?
The Regis Players Committee is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
The Regis Players complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. The data is held by the person holding the post of Secretary of the Society at any time and a back-up copy is held by the Treasurer of the Society.

We use your personal data for the following purposes: -

• To enable us to provide amateur dramatic performances and social activities as specified in our constitution.
• To maintain contact with those interested in attending the Regis Players productions or participating in current and future productions.
• To maintain membership records including name and address, telephone and email address, membership subscriptions.
• To manage our volunteers.
• To maintain our own accounts.
• To inform you of news, events, activities and performances of The Regis Players and other local groups;.

4. Sharing your personal data
Your personal data will be treated as strictly confidential and your contact details, specific interests and previous participation will be shared only with the director and or producer of a show so that they can keep you informed about read-throughs, auditions, rehearsals of shows to be staged by The Regis Players.

5. How long do we keep your personal data?
We keep data for no longer than reasonably necessary for the purposes set out in paragraph 3 and this may mean that we will retain your contact details indefinitely while The Regis Players is in existence unless you request that they be deleted from our records.

6. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
• The right to request a copy of your personal data which The Regis Players holds about you;
• The right to request that The Regis Players corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for The Regis Players  to retain such data;
• The right to withdraw your consent to the processing at any time; 
• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data;
• The right to lodge a complaint with the Information Commissioners Office.

7. Contact Details
To exercise all relevant rights, queries or complaints in the first instance please contact us via the Contacts page of this website.